Organizational system for IR activities

Three dedicated personnel for IR are assigned to the Corporate Communications Office of the Corporate Planning Division, where they engage in daily IR activities. Also, executives including the President and CEO and General Manager of the Corporate Planning Division in addition to related employees such as organization heads and heads of construction attend financial results briefings and various other events to engage in dialogues, depending on the attributes of those present at the event.

We also facilitate dialogues with the Corporate Planning Division, Accounts & Finance Division, General Affairs Department, Risk Management Division, and other related divisions, business divisions, and subsidiaries of the Group to ensure the effectiveness of our IR activities.

State of IR activities

In our everyday IR activities, we actively engage in individual interviews with both sell-side and buy-side analysts. For overseas shareholders and investors with whom we cannot easily communicate on a daily basis, we participate in conferences hosted by securities companies and make individual visits.
We also actively organize events such as financial results briefings. Descriptions of our main activities are as shown in the table below

IR activities statistics

Providing feedback internally

Results of dialogues in IR activities and various reports written by outside analysts are provided as feedback to relevant organizational heads and others on a regular basis. We are also continuously working to provide reports to the Board of Directors, particularly on what transpired in financial results briefings and overseas investor visits, and utilize the information for discussions in the Board of Directors by also sharing it with outside directors.
We have also launched an IR feedback page as an internal website for management and employees. There, we post the same level of information provided as feedback to management as part of our efforts to create an environment where all employees can access external information. We are also working on getting comments and messages heard externally to all Group employees by actively sharing the state of our IR activities in meetings that convene the presidents of Group companies.

Shareholders’ meeting

The Company views the meeting as an important forum for communicating with its shareholders, and engages in initiatives accordingly including the following.

• Avoiding days with high concentrations of other shareholders’ meetings
• Early dispatch of the convocation notice
• Disclosure of the convocation notice prior to dispatch
• Exercise of voting rights online
• Participation in the voting rights exercise platform
• Introduction of a smartphone-based voting right exercise service
• Accepting questions in advance
• Holding hybrid interactive and virtual shareholders’ meetings
• Disclosure of an English-language convocation notice

Designation of a quiet period

We have designated the four weeks leading up to the day of our financial results announcement as a quiet period in order to prevent leakages of information that could impact our stock price and to ensure fairness. During this period, we refrain from responding to comments and questions pertaining to our financial results. However, if we find during the quiet period that our actual earnings forecast differs from the forecast we had announced by an amount greater than what is specified in the Timely Disclosure Rules, we will swiftly disclose that information.